Shift attendance for a 3-outlet restaurant group

Illustrative example — the business is fictional; the workflow and features are real Preez.

Business

Tandoor Lane Kitchens

Outlets

3 (Bengaluru)

Employees

42 kitchen and floor staff

Shifts

10:30 – 16:30 and 17:30 – 00:30

Before Preez

Notebook at each outlet, weekly WhatsApp summary

The challenge

• Two shifts a day, and the late shift ends after midnight, so “which day was that?” is a regular argument.
• Staff are often sent to cover at another outlet. The home outlet’s register shows them absent; the other outlet does not record them at all.
• Late arrivals during the lunch rush are noticed but not written down consistently.
• Closing staff forget to sign out, so hours worked are guessed at month end.

Setting up Preez

1. Creates the three outlets with their locations and attendance areas.
2. Creates a lunch shift (10:30–16:30) and a late shift (17:30–00:30). A shift that crosses midnight is recognised from its times; the whole shift counts towards the day it started.
3. Assigns each employee a primary outlet and, for cover, adds a temporary assignment to another outlet with start and end dates.
4. Turns on a selfie at check-in only, to keep closing time quick.

A day with Preez

1. 10:41

   A cook checks in 11 minutes after the lunch shift starts. The day is marked late with the exact minutes; the manager sees it straight away.

2. 17:25

   A server on temporary cover checks in at the Whitefield outlet. Preez verifies her against that outlet because she is assigned there for the week.

3. 00:40

   The late shift checks out after midnight. The hours count towards the day the shift started.

4. Next day

   One closing cook forgot to check out. His day shows as incomplete; he requests a correction with the time he left, and the manager approves it with the reason kept.

Month end

Each employee’s month shows present, late, half-day, absent and leave days, hours worked and overtime. The owner exports it to Excel for the accountant. Cover shifts appear under the outlet where the person actually worked.

Estimated time back

Assumptions: 1.5 hours a week per outlet manager to compile the notebook, 3 hours rebuilding missing sign-outs, 2 hours matching cover shifts. Use the calculator below with your own numbers. Open the calculator.

What Preez doesn't do here

Preez does not do tips, rosters or payroll. It records who worked which shift, where, and for how long.

Questions